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It sounds like you want the required format for a MS Word ‘mail merge’ data source.

The following articles on the Microsoft web site may be helpful:

HOW TO: Design and Set Up Mail Merge Data in Microsoft Word 2000
HOWTO: Automate Microsoft Word to Perform a Mail Merge from Visual Basic .NET
Word 2000 Mail Merge Resource Center

In addition, I recommend you experiment with the Mail Merge feature in MS Word, to learn more about defining a data source.

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